27
Nov
Using MailStore to archive selected MDaemon users only
Our installation guide for MDaemon users details how to get MailStore up and running using a combination of two archiving jobs (journalling and mailbox).
That works really well if you want to archive everyone's mail, but sometimes I'm asked about archiving for a handful of users only.
Fortunately MDaemon uses a highly customisable content filter to journal mail which means it's flexible enough to make this possible...here's how I suggest you go about it...
Integrating previously archived emails from other third-party archiving solutions is not a new feature in MailStore but from version 8.1 it has been made much easier thanks to a new archiving profile job.
This new profile can archive and sort emails collected from file sources and so it opens up a realm of possibilities and very much simplifies the process.
A new update for MailStore has just been made available by the German development team and is now available to download from our 
One of the key advantages of using MailStore to archive users mailboxes from your mail server is the ability to delete old email once it has been successfully archived. Typically customers choose to delete messages from users mailboxes that are older than a year, But what if you want to treat some mail folders differently to others? 
A question I'm frequently asked by users is "What happens to a user's mailbox in the event they leave the company?".
My first response is usually to qualify what's going to happen with their email address once they've left. Will the address leave with them and will all further messages sent to that address will be bounced? Or will there be another member of staff taking over their role who'll need visibility of those existing messages?
This is a decision for the business and companies will differ from each other in how they'll want to approach the managing of mailboxes and of staff turnover.
Typically I find that companies will remove the Active Directory account as soon as the person has left, and they'll probably also choose to remove the email account from the mail server. Most organisations will tend to keep the email archive for this user intact for some time.
One of the benefits we offer to registered resellers of our email archiving software, MailStore, is a free online product
A new update for MailStore has just been made available by the German development team and is now available to download from our