16
Oct
“We’re too small for that” and other common misconceptions about email archiving…
“We’re too small for that.”
Ironically, small companies are often the ones most vulnerable to the consequences of both data loss and legal action. MailStore provides a perfect, unmodified copy of all messages and headers so you're always in possession of what could end up being evidence, just in case it's ever needed. The fast search is also just an extremely useful tool for saving the time it takes employees to perform searches for emails.
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MailStore
The 
In addition to attending the SBS user group, the Kent visit was a great opportunity to spend some time catching up with group organisers and valued Premium Partner members, Business Computer Solutions (BCS).
We have recently seen an increase in customers wanting to bring a large selection of PST files into their MailStore archive. It's quite common for people to create local PST file archives of their own email and historically this was a common way to reduce the data within the mailbox on their mail server. The problem we see is that over time many users build up multiple local PST files and as these are scattered around on various client machines it gets very difficult and costly to keep them all backed up. If you also consider in this scenario there is also no way for users to search each others archive it makes it very difficult to meet compliance requirements.
In the last couple of weeks I've come across a few customers with MailStore installations where they've experienced corruption of their archived data due to either a damaged disk, RAID failure or power outage for example.
All of these situations are of course completely outside of MailStore's control but they're ones where the only practical recovery method is to rebuild from a previous backed up version of the MailStore data.
Using the MailStore search feature makes it very easy to find messages. Once you've located the message you're after, MailStore gives you a few options such as view, reply, forward or restore, which make it easy to manage single messages however you wish.
In this post I'm going to take a look at how you can use MailStore to take this a step further and quickly restore whole folders, complete with the messages they contain to various destinations.
Finding the email you're after in MailStore using the Outlook search plug-in is beautifully straight forward. In the vast majority of cases simply entering the word you think is likely to appear in the to/from address, subject, message body or even in attachments is enough, however every so often it can be useful to have the ability to whittle down your search results further or be more specific.