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In order for any users to log in to email archiving software MailStore Server, a local 'MailStore' user account needs to exist. You could simply just manually create users, entering usernames and passwords individually. However for any installation with more than a handful of users, as you can probably imagine, that can soon end up becoming a pain. For this reason, MailStore includes the directory services feature to synchronise local accounts with an external user list which is what I'm going to cover in this post.

Keeping more email than is actually needed is a habit that most people fall in to at some stage. But make no mistake, it is a problem. And it's not one to be ignored.

The main issue with keeping large volumes of email is the affect it has on your mail server and therefore the knock-on effect it has on Outlook (assuming that's what you're using!). With all of the additional load for your hardware to cope with, at best it'll become sluggish and unresponsive - at worst, it'll just grind to a halt altogether.

With the recent Panda Antivirus signature problem still fresh in my mind, and as a fair few of our support calls continue to be antivirus related, I thought you might find it useful if I share some of the antivirus issues we see regularly tripping customers up. Of course every software vendor professes their product incorporates the latest and greatest protection technology. When you're working out what to use as a Systems Administrator however, it's also important to think beyond that and specifically about how your proposed solution will interact with other applications in your network environment. These are a handful of the areas we find usually end up resulting in a support call.

Rochdale, Lancashire. Birthplace of the Co-op,  star of cinema and music hall Gracie Fields and home to such celebrity A-listers as Bill Oddie and Noorul Choudhury of BBC's The Apprentice. Week six no less. An unlikely location for a "tech hub" you may think, and you'd be right...

The sheer amount of email that flows across the internet every day is staggering, but what's all too easy to overlook is just how insecure this form of communication actually is. Often email delivery is compared to traditional paper post in that there is an envelope containing a letter, there are senders and there are recipients. In reality, the comparison is much more similar to a postcard.

Microsoft Small Business Server was discontinued in 2013, leaving a real niche for MDaemon as lots of small businesses were forced to decide between "full blown" Exchange (as I like to call it) or the cloud and Office365. It's not a direct replacement - if you use all of Exchange's advanced features you'll most likely find something MDaemon won't do (shared custom category synchronisation springs to mind) and vice versa, but 95% of it's there. Some pretty competitive pricing and no database to go all skewiff at 4:55pm on a Friday afternoon make it an attractive proposition for smaller companies in particular.

If you're already backing up your email as part of a standard routine, you could be forgiven for thinking that adding archiving to the mix would needlessly be doubling up. I should mention at this point, if you're not doing anything at all, then you really need to be rectifying that situation rather than reading our blog (as nice as it is to have you).

We've just made the latest version of MailStore live on our site and if you, or perhaps your customers, are users of Google Apps, it's one I highly recommend you download. The ability to archive Google mail isn't completely new to MailStore, however in previous versions, each mailbox would need to be archived individually, requiring a separate archiving 'job' and manual entry (and ongoing maintenance) of username and password credentials. In version 9.1, the German developer have now made the whole process a breeze.