Author Archives: neilzensoftware

5 Essential ‘Tune-up’ Tips for Your MailStore Server

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Here at Zen Software, we love the fact MailStore is such a versatile animal, able to work with most mail platforms and the vast majority of requirements users throw at it. However, if you’ve got a large mail server running multiple jobs, or lots of hosted mail accounts, for example, it’s possible at some point that you could find yourself pushing the limits of your hardware or bandwidth.

Optimising it isn’t difficult and largely boils down to how fast and how often you need your new email added to the archive. The temptation when setting it up for the first time is to opt for the ‘as fast as possible’ approach, when in reality you may be hammering your resources unnecessarily.

In this post, I’ll look at that and provide some simple tips for optimising your MailStore installation around your business needs.

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How to Enable Searching Within Attachments – MailStore Server

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Straight out of the box, when you perform searches of your archived email as a MailStore user, it looks for your keywords in the header, body and subject of your messages. What you may not know, however, is that it also has the ability to search within some attachment types too if you enable the feature.

I’ve found this to be incredibly helpful when looking back over conversations with customers, helping me find invoice or project references for example, and I’m sure you’ll find it useful in your working day too.

Attachment searching is actually enabled by default, but it’s limited to only .txt and .HTML file extensions, so you’re not using its full potential.

In this short post, I’ll show you how to enable the feature and get MailStore to re-index your historic email so it works for that too.

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How To Set Up Email Reporting In MailStore Server

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Set up reporting in MailStore

Last week we let you know about the release of MailStore v10.1, the centrepiece of which was a simple but useful feature we’ve been asked for quite a bit – scheduled email reporting.

You may be thinking, MailStore is German so there won’t be any issues to report on!? Well, not everything about your email is under MailStore’s control, so as an administrator, it’s still nice to see confirmation that your ‘Enten in einer Reihe’ occasionally.

In this blog post, I’ll show you how to enable the delightful HTML report email, and let you know how to get the most from it.

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How to Analyse MDaemon Logs Using Microsoft Excel

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A popular feature of MDaemon is its ability to let administrators quickly pinpoint message activity and session information using detailed logs. Sometimes, however, what’s required is more an overview of server usage such as how load is being shared across users or mailboxes for example.

In this post I take a look at how you can use Microsoft Excel to query data you may not even be aware is available in MDaemon!

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How to check if somebody knows your password. Have you been ‘pwned’?

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If you read my post on ‘spear phishing’  you’ll be aware that the hijacking of email accounts is on the rise. These attacks generally revolve around the attacker already knowing the login details for the account somehow.

When I speak to customers they often wonder how the attacker knew their seemingly complex password. Did they simply guess it?

The simple answer is no, in my opinion, that’s very unlikely.

It’s much more likely that the email address and password were used on another site/ service which has led to them being compromised or ‘pwned’.

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Get Better MailStore Email Alerts Using This Powershell Script

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better-mailstore-email-alertsLast year I wrote this article that described how you could use a combination of MailStore email archiver’s auditing features, the Windows task manager and a PowerShell script to send you email alerts in the event an archiving job failed.

This worked well but it was a little on the keen side, occasionally being triggered by a job failing that would actually just go on to run fine again shortly afterwards.

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Storage Wars: Which is the best backup media to choose for your business?

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Storage WarsIf you’re considering a backup strategy for your business, it won’t be long before you need to start thinking about storage media, and which of the various types is best suited to your needs.

In this post, I attempt to help by doing my best, to sum up the strengths and weaknesses of each as I see them, from my experience of working with customers using BackupAssist for Windows (which we’re distributors of).

I hope this will be of some use to you regardless of the software you’re using, however, this is written with BackupAssist users in mind.

First up….USB drives.

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