Today sees the latest point release in the roadmap of German developer MailStore, and in addition to a long list of fixes there are a couple of interesting new developments which have caught our collective Zen Software eye.
Version 9.2’s ‘juicy bits’ that I’ll talk a little more about in this post include:
- Independence from the Windows scheduler
- A great new synchronisation feature for users of Office 365
- Better handling of large search results in the MailStore clients
- Support for the new 64-bit version of MDaemon
If you’re struggling to manage your mailbox sizes, or just need to keep email for long periods for compliance reasons, you may well have found yourself looking around for an archiving solution of some kind.
There are plenty out there, with many sharing some similarities, however it’s the technical approach of the various products that’s a good method for distinguishing them.
Some of the vendors you’ll come across will employ the use of a technology known as ‘stubbing’. As MailStore Server doesn’t, in this post I’ll take a brief look at what it is, and why it’s German developers have decided against stubbing and instead chosen an alternative route.
Keeping more email than is actually needed is a habit that most people fall in to at some stage. But make no mistake, it is a problem. And it’s not one to be ignored.
The main issue with keeping large volumes of email is the affect it has on your mail server and therefore the knock-on effect it has on Outlook (assuming that’s what you’re using!).
With all of the additional load for your hardware to cope with, at best it’ll become sluggish and unresponsive – at worst, it’ll just grind to a halt altogether.
If you’re already backing up your email as part of a standard routine, you could be forgiven for thinking that adding archiving to the mix would needlessly be doubling up.
I should mention at this point, if you’re not doing anything at all, then you really need to be rectifying that situation rather than reading our blog (as nice as it is to have you).
We’ve just made the latest version of MailStore live on our site and if you, or perhaps your customers, are users of Google Apps, it’s one I highly recommend you download.
The ability to archive Google mail isn’t completely new to MailStore, however in previous versions, each mailbox would need to be archived individually, requiring a separate archiving ‘job’ and manual entry (and ongoing maintenance) of username and password credentials.
In version 9.1, the German developer have now made the whole process a breeze.
If you’ve recently made the move to MailStore version 9, it’s entirely possible you’ll be sat there wondering why on earth all of those archiving jobs you had set up can’t be modified any more.
You’ll hopefully be pleased when I tell you it’s not a mistake and nothing’s gone dramatically wrong, it’s just that MailStore are now adopting a new and far more efficient way of automating jobs that no longer needs the old Windows task scheduler method.
The launch of the latest and greatest version of MailStore Server was announced today by the German vendor.
Version 9 boasts a long list of fantastic improvements for both end users and administrators alike – our pick of the bunch include the following…
The Financial Conduct Authority (FCA) are the the organisation responsible for regulation and protection of all aspects of the financial services industry in the UK. If you’re a company operating in this sector, their somewhat ‘comprehensive’ guidelines aren’t ones you can afford to ignore.
The FCA Handbook covers a wide range of provisions, however in this post I’m going to focus on those that apply to email storage and archiving only – hopefully saving you a little legwork when it comes to checking whether you currently comply.
This is a follow-up to the more general post we published last year addressing the legislation and compliance requirements that apply to UK businesses in relation to email storage.
Something I get asked for by MailStore customers on a regular basis is an easy way for one user to search for messages within another’s archive.
One approach to this would simply be to log into the MailStore client as an Administrator, which would give you full rights over all the user archives but this is only really useful for one-off access – there is a much more elegant way to tackle this…