MDaemon Messaging Server – a viable alternative to Microsoft Exchange?

MDaemon, Exchange or Office365?Towards the end of my last post I touched on the fact that Microsoft’s recent announcement to drop Small Business Server next year has given particularly its partner community, reasons to look around at potential alternative solutions to Exchange.

In this post I take a moment to highlight some of the reasons MDaemon Messaging Server should be on that list of alternatives you might be considering, including how the costs look alongside the equivalent Microsoft products.

Perhaps you’ve never heard of MDaemon? Perhaps you used it many moons ago and are just a little out of touch with how it’s evolved? Maybe you’re an evangelist but still have to sell Exchange because it’s the “bigger brand”. Whatever your background, if you’ve been used to using SBS and therefore Exchange, you’ll no doubt be aware it’s reaching end of life in June 2013. With that in mind, now seems the perfect time to highlight some of the reasons you should be considering MDaemon as a replacement.

Top 10 reasons to consider MDaemon as an alternative to Exchange

  1. Lower total cost of ownership than Exchange (see section below)
  2. Includes Active Directory user synchronisation
  3. No server O/S needed (works with XP upwards)
  4. Outlook integration, groupware & “familiar” Webmail interface
  5. ActiveSync mobile device synchronisation (one-off server cost)
  6. Integrated BlackBerry Enterprise Server (BES)
  7. Flat file and folder structure for easy backup/ restore & migration
  8. Clear and detailed logging for tracking messages
  9. Includes mailshot management tools
  10. Exchange migration tool included

If you’d like to look at the features in more depth, there’s information and a 30-day trial available at

So how do the costs compare? 

While I appreciate it’s never good to be competing solely on price, it is a factor when looking at alternatives and the gap between the cost of MDaemon and that of Office365 and “full” Exchange is significant enough that I feel it’s worth highlighting.

Why only Office365 and Exchange in this comparison? Well once SBS reaches end of life, If you’re a small business (up to 75 employees) with one or two servers (physical or virtual), these are the two main Microsoft options you’ll be limited to if you want the basics such as domain control, file and print share plus email.

Up to 25 employees – Windows Server Essentials 2012 + Office365 accounts (hosted Exchange)

More than 25 employees – Windows Server Standard 2012 + Exchange 2010 Std

For the purpose of comparison, I’ve assumed you’ll be using one of either WSE 2012 or Windows Server Standard 2012 as your server platform and concentrated on comparing the software or service providing the email functionality.

The table below breaks the RRP cost down for each, showing first and second year licence costs along with a figure for the two years combined.

Email server licencing costs compared

(click for larger version)

*second year costs for Exchange 2012 represent the cost of Microsoft’s Software Assurance and MDaemon’s represent the renewal cost of the renewal price prior to the upgrade cover expiring.

Below is a graphical view of the total cost of licencing each of the mail platforms over the course of two years.

Email server pricing comparison

It’s not too surprising to see that beyond the 25 user mark (the cap for WSE 2012), the gap in cost really begins to close between hosted Exchange and Office365. You’ll notice there’s a considerable saving, particularly at this point of opting for MDaemon over either service.

Install the 30-day trial or visit the MDaemon micro-site

Installing the software for yourself is the best way to understand it properly but if you’d prefer one of the team here guide you through a tour of MDaemon by all means get in touch – alternatively, the links below will take you to some useful info.

Download the 30-day trial –

VIew the full price list –

Screenshots –

MDaemon webinar sign-up

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23 thoughts on “MDaemon Messaging Server – a viable alternative to Microsoft Exchange?

  1. Pingback: Microsoft Small Business Server to ‘bite the dust’ in 2013 | Zen Software blog

    • Yes it certainly seems that way in the short to medium term at least Paul. In some ways it’s quite nice to see bold decisions being made at the top but the issue is that they really do seem to be a little out of sync with the channel’s requirements at the moment. For some I guess it’s probably a much-needed wake-up call to do some planning for the future, for others I imagine it’s just an unwanted distraction from the day job.

  2. Years ago we watched the IT bubble burst, now it looks like we will have to sit back and wait for the cloud to burst. Too soon for the cloud! Cheap, reliable broadband first. But who listens to us? Fancy doing your own AD equivalent Zen? There would be a queue to jump ship…

    • Interesting you should say that Jarrod – we’d been discussing the same thing internally but it’s a difficult sell unless you can run it on a Linux platform and that’s not really where our expertise lie. We will keep looking though!

      • Administrators learn, end users hate learning! Keep Windows as the end user (client) system, put your technologies in Linux server side. The TCO gap easily affords the Linux training for admins and there are plenty of Linux developers out there that would be keen to work for someone intending to actually put some competition in the server market. It would be nice to see “Client for Zen networks” on the local area network properties 🙂

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