How to Archive Office 365 For Compliance Using MailStore Server

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There was a time when archiving email for compliance was something only customers in specific sectors such as financial and legal services would be concerned with. Today, not least because of GDPR, the picture’s changed and it’s something businesses of all sizes need to consider.

In this post, I’ll show you how email archiving software MailStore Server can be configured with your Office 365 accounts to provide a watertight archive that will satisfy all of the common compliance requirements you’re likely to come across.

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How to Enable Searching Within Attachments – MailStore Server

Straight out of the box, when you perform searches of your archived email as a MailStore user, it looks for your keywords in the header, body and subject of your messages. What you may not know, however, is that it also has the ability to search within some attachment types too if you enable the feature.

I’ve found this to be incredibly helpful when looking back over conversations with customers, helping me find invoice or project references for example, and I’m sure you’ll find it useful in your working day too.

Attachment searching is actually enabled by default, but it’s limited to only .txt and .HTML file extensions, so you’re not using its full potential.

In this short post, I’ll show you how to enable the feature and get MailStore to re-index your historic email so it works for that too.

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New: MailStore Server v10 – The Most Secure Version Yet

mailstore-v10In the first major release since the company’s acquisition by backup giant Carbonite, MailStore’s development team today bring us the most secure version we’ve seen to date of their popular archiving software.

Against a backdrop of increased Internet crime and social engineering threats, we see the German development team really zero in on security enhancements in this latest release – while continuing to make life easier for administrators.

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UK legislation relating to compliance, email archiving and retention

email retentionIt’s quite likely you’re aware that legislation exists surrounding email retention, but do you know which of the many regulations apply to you and your business? 

Some industries are subject to more regulations than others, but nearly all companies are affected by some form of legal compliance.

Let’s look at some of the main legal requirements that are likely to affect your clients…

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“We’re too small for that” and other common misconceptions about email archiving…

MailStore objections“We’re too small for that.”

Ironically, small companies are often the ones most vulnerable to the consequences of both data loss and legal action. MailStore provides a perfect, unmodified copy of all messages and headers so you’re always in possession of what could end up being evidence, just in case it’s ever needed. The fast search is also just an extremely useful tool for saving the time it takes employees to perform searches for emails.

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